Safety Rules and Guidelines


 
POLICY:
 
The health and safety of all employees and patients is of 
utmost importance.  Accident prevention is the responsibility 
of everyone; all employees should become thoroughly 
knowledgeable about and practice good safety techniques.
 
Good housekeeping reflects your pride in our operation; a 
clean, well-kept operation is usually the sign of employees 
who are interested in maintaining a safe operation.  Each 
employee is responsible for his/her immediate work area and 
shares the responsibility for cleanliness of community areas. 
 
 
PROCEDURE:
 
General Safety Rules
 
1.  Every employee is responsible for his/her own desk and 
    work area. Good housekeeping prevents fires and 
    accidents; keep offices clean and orderly.
 
2.  Work at a safe speed. Always take time to be safe.
 
3.  Keep alert to your environment.
 
4.  Use caution where floor mats are used. Floor mats can 
    easily shift and create a potential tripping hazard. 
 
5.  Always use handles on drawers and doors when opening or 
    closing them; using the handles is easy and saves a 
    crushed hand or fingers.


 
6.  Use caution when approaching a door that can be opened 
    toward you or against someone else.
 
7.  Use caution when coming to a blind corner.
 
8.  Prevent falls:
    A.  Keep file and desk drawers closed when not in use.
    B.  Keep floors clean. Even something as small as a 
        pencil or paper clip could cause someone to slip and 
        fall.
    C.  Keep wastebaskets and phone/extension cords out of 
        walkways
    D.  Watch your step.  Do not read while walking and do 
        not carry bulky objects that obstruct your view.
    E.  Wipe up spills promptly. 
 
Body Mechanics
 
1.  Integrate good body mechanics and posture in all 
    activities! The function of the skeletal, muscular and 
    nervous systems are all inter-related.
 
2.  The manner in which the individual stoops, reaches, 
    lifts, carries equipment, sits or stands may increase or 
    lessen fatigue.  Use of correct body mechanics will 
    foster efficient work practices.
 
    REACHING HIGH AND STRETCHING
    Avoid hyperextension in reaching. Stand close to work. 
    Use ladder or other means if necessary when reaching.
 
    CORRECT SITTING POSITION
    Correct sitting position minimizes fatigue. Place feet

 flat on floor, thighs supported with forward inclination 
    from hip joint, chest forward, normal spine curves.
 
    LIFTING FROM FLOOR OR PICKING UP
    Deep hip and knee flexion, contracted abdominal muscles, 
    correct alignment of back and pelvis are important for 
    low-level activities -- whether weight is lifted or not.
 
    LOW-LEVEL WORK AND WORKING SURFACES
    For low-level work, the body should be in good alignment, 
    stooping to level of work, arms held in mechanically 
    efficient position.  Working surfaces at a level which 
    allow the body to be erect and work to be performed at 
    elbow height help prevent fatigue. 
 
    PATIENT OR MATERIAL HANDLING 
 
    A.  Personnel should not lift any heavy or bulky object 
        alone. 
    B.  Proper body position prevents injury when lifting 
        objects of significant weight: back straight, feet 
        spread with one slightly forward for balance.
        Remember the basic steps to be followed in any 
        lifting procedure:
 
        -Use your thigh muscles
        -Keep spine straight
        -Divide weight between two hands
        -Obtain a firm natural footing, one foot forward 
        -Get as close to object being lifted as possible
        -Squat or bend knees, then straighten
        -Bring weight up against your body


 
3.  Suggestion for developing good body mechanics whether 
    lifting or not:
 
    A.  Keep chest up and forward to maintain normal spinal 
        curves.
    B.  Stand with feet separated, toes pointed ahead, one 
        foot forward.
    C.  Keep weight balanced over base of support.
    D.  Prepare muscles for action; stabilize position of 
        pelvis by 'setting' abdominal muscles.
 
 
    E.  Use large leg and thigh muscles, rather than back 
        muscles.
 
REPORTING UNSAFE CONDITIONS
 
Workplace practices or danger working practices should be 
immediately reported to a supervisor.   Employees should 
obtain proper instructions when undertaking new tasks or 
operating unfamiliar equipment.
 
ACCIDENT AND INJURY REPORTING AND INVESTIGATION
 
A supervisor should be notified anytime that an employee 
feels ill or notes that a fellow employee or visitor appears 
to be ill.  If the illness involves a work-incurred injury, 
the supervisor will take appropriate action. 
 
All injuries must be immediately reported. 
All work-connected injuries and illnesses which require 
treatment by a physician will be investigated in order to 
determine the causative factors so that practicable measures 
 

 
to abate the hazard can be installed.
 
EMPLOYEE PERSONAL CONDUCT
 
1.  Obey safety rules.
 
2.  Use recommended safety and personal protective equipment.
 
3.  Report observed hazards to the supervisor.
 
4.  Report any injury or accident to supervisory personnel 
    IMMEDIATELY.  Failure to report an injury, prior to the 
    end of the work shift in which the incident occurred, 
    constitutes grounds for disciplinary action up to and 
    including discharge.
 
5.  Possession of dangerous objects, such as firearms, 
    explosives, and illegal knives, is forbidden and may 
    result in termination.
 
6.  Possession of, and/or being under the influence of, 
    alcohol and controlled substances, is forbidden and may 
    result in termination.
 
7.  Adjustment/calibration of any equipment should be 
    completed only by authorized maintenance personnel.
 
LADDERS
 
1.  A stepladder should be used when it is necessary to 
    obtain something beyond arms' reach; items such as 
    chairs, desks or other furniture must not be used.
 

2.  When using a stepladder or a ladder-type stool, be sure 
    the spreaders are open and the ladder is placed on level 
    ground.
 
3.  Never stand on the top two steps of the ladder.
 
4.  Always face the front of the ladder going up or coming 
    down.
 
5.  Adjust the location of the ladder by moving it to the 
    area to be accessed; avoid reaching out and extending to 
    the side. 
 
6.  Always keep one hand free for balance while ascending, 
    standing on, or descending the ladder.
 
CUTS AND PUNCTURE PREVENTION
 
1.  Keep fingers away from the point of operation on such 
 
 
    items as staplers, hole punches, and paper cutters. 
 
2.  When cleaning up broken glass or other sharp objects, the 
    pieces should be swept up and not picked up by hand. 
    Glass should be wrapped in paper and marked as to the 
    contents before it is discarded into the trash.  Glass 
    splinters can be safely picked up with a damp towel.  Use 
    of a hazard kit and the wearing of protective gloves are
    recommended.
 
FILE AND STORAGE CABINETS
 
 
 
1.  To avoid tipping, be careful not to overload the top 
    drawer while it is fully extended.  Too much weight near 
    the front of any drawer can cause overbalancing or 
    tipping.
 
2.  Before fully extending the drawers on an unfamiliar file 
    cabinet, test the drawer to assure that there is a 
    locking/limit device on the cabinet.
 
3.  File drawers should be closed immediately when not in 
    use.  Drawers should be gently closed and handles used; 
    fingers can get pinched if tops or sides of drawers are 
    used in moving drawers.
 
4.  All materials should be stored inside cabinets and files; 
    not on top.
 
5.  Heavy objects, including plants and furniture, should be 
    kept at floor level and out of walkways. 
 
6.  Combustible materials must be kept at least eighteen 
    inches away from heat-generating appliances.  Space 
    heaters must not be used.
 
 
 
PARKING AREAS
 
1.  All safety signs and markings in the parking areas should 
    be obeyed.
 
2.  Running in the parking area should be avoided and care 
    must be taken when walking on wet sidewalks or muddy 
 
   ground.
 
FIRE PREVENTION
 
1.  This is a NO SMOKING facility.
 
2.  Fire extinguishers are located throughout the building; 
    employees should be aware of the location of each fire 
    extinguisher.
 
3.  Every employee must know the procedure for reporting a 
    fire and participate in drills and training sessions.
 
4.  Each employee must know the location of the emergency 
    exit nearest to his/her primary work station and the 
    location of an alternate emergency exit if the primary 
    exit is blocked. 
 
5.  Access to fire equipment must not be blocked at any time.
 
6.  Fire hazards and discharged extinguishers must be 
    immediately reported to a supervisor.
 
OFFICE EQUIPMENT AND MACHINES
 
1.  Employees should not use any damaged or inoperative 
    equipment; only trained repair personnel will perform 
    repairs.
 
2.  Hands, hair, and clothing must be kept away from moving 
    parts or office-machines.
 
3.  Potentially hazardous conditions should be immediately 
 
   reported to supervisory personnel.  A temporary sign 
    should be placed to warn others of any danger until 
    permanent corrective action can be taken.
 
4.  When plugging or unplugging equipment, personnel should 
    be alert to the dangers of  frayed wiring, especially 
    near the flex point at the plug or where the cord enters 
    the back of the machine.  Exposed wires can provide a 
    severe shock or cause a fire.
 
5.  Personnel should assure that all equipment is firmly 
    positioned on a sturdy working surface/table.
 
6.  Coffee or other liquids should not be placed on 
    electrical equipment or near computer equipment.
 
7.  Electrical appliances should not be placed near water or 
    in damp locations; cords should be positioned to prevent 
    accidental tripping.
 
8.  Slots or openings provided for ventilation of electrical 
    equipment must be kept clear to prevent overheating.
 
9.  When using a copier, employees should avoid direct 
    viewing of the document copy lights.  The lamps are 
    bright and, while not harmful, may cause an annoying 
    afterimage.  It is recommended that the platen cover be 
    kept closed.
 
10. Personnel should never remove any covers or guards that 
    are fastened with screws. There are no operator-
    serviceable areas within these covers.
 
 
11. The power cord must be unplugged from the wall outlet and 
    service personnel contacted when:
 
    A.  The power cord is damaged or frayed.
    B.  Liquid has been spilled onto the equipment.
    C.  Unusual noises or odors occur. 
    D.  Equipment has been dropped or damaged.
 
SIGNAGE
 
1.  All doors in the facility will have signs.  Examples: 
    Exam room 1, consultation, Private, Not an Exit, Janitors 
    Closet, Bathroom, etc.
 
2.  Special-use areas of the facility shall be identified by 
    a sign posted on the door. etc.
 
3.  All exits shall have a lighted EXIT sign over door.  
    These exit signs shall be visible during a power failure.
 
4.  Areas requiring special conditions for access shall be 
    posted to preclude access to unauthorized personnel. 
    Authorized personnel only, Proper attire required as an 
    example.
 
Approved By Governing Board    
SP.1    
Control #175.1
GUPTA GASTRO