Safety Rules and Guidelines
The health and safety of all employees and patients is of
utmost importance. Accident prevention is the responsibility
of everyone; all employees should become thoroughly
knowledgeable about and practice good safety techniques.
Good housekeeping reflects your pride in our operation; a
clean, well-kept operation is usually the sign of employees
who are interested in maintaining a safe operation. Each
employee is responsible for his/her immediate work area and
shares the responsibility for cleanliness of community areas.
General Safety Rules
1. Every employee is responsible for his/her own desk and
work area. Good housekeeping prevents fires and
accidents; keep offices clean and orderly.
2. Work at a safe speed. Always take time to be safe.
3. Keep alert to your environment.
4. Use caution where floor mats are used. Floor mats can
easily shift and create a potential tripping hazard.
5. Always use handles on drawers and doors when opening or
closing them; using the handles is easy and saves a
crushed hand or fingers.
6. Use caution when approaching a door that can be opened
toward you or against someone else.
7. Use caution when coming to a blind corner.
8. Prevent falls:
A. Keep file and desk drawers closed when not in use.
B. Keep floors clean. Even something as small as a
pencil or paper clip could cause someone to slip and
C. Keep wastebaskets and phone/extension cords out of
D. Watch your step. Do not read while walking and do
not carry bulky objects that obstruct your view.
E. Wipe up spills promptly.
1. Integrate good body mechanics and posture in all
activities! The function of the skeletal, muscular and
nervous systems are all inter-related.
2. The manner in which the individual stoops, reaches,
lifts, carries equipment, sits or stands may increase or
lessen fatigue. Use of correct body mechanics will
foster efficient work practices.
REACHING HIGH AND STRETCHING
Avoid hyperextension in reaching. Stand close to work.
Use ladder or other means if necessary when reaching.
CORRECT SITTING POSITION
Correct sitting position minimizes fatigue. Place feet
flat on floor, thighs supported with forward inclination
from hip joint, chest forward, normal spine curves.
LIFTING FROM FLOOR OR PICKING UP
Deep hip and knee flexion, contracted abdominal muscles,
correct alignment of back and pelvis are important for
low-level activities -- whether weight is lifted or not.
LOW-LEVEL WORK AND WORKING SURFACES
For low-level work, the body should be in good alignment,
stooping to level of work, arms held in mechanically
efficient position. Working surfaces at a level which
allow the body to be erect and work to be performed at
elbow height help prevent fatigue.
PATIENT OR MATERIAL HANDLING
A. Personnel should not lift any heavy or bulky object
B. Proper body position prevents injury when lifting
objects of significant weight: back straight, feet
spread with one slightly forward for balance.
Remember the basic steps to be followed in any
-Use your thigh muscles
-Keep spine straight
-Divide weight between two hands
-Obtain a firm natural footing, one foot forward
-Get as close to object being lifted as possible
-Squat or bend knees, then straighten
-Bring weight up against your body
3. Suggestion for developing good body mechanics whether
lifting or not:
A. Keep chest up and forward to maintain normal spinal
B. Stand with feet separated, toes pointed ahead, one
C. Keep weight balanced over base of support.
D. Prepare muscles for action; stabilize position of
pelvis by 'setting' abdominal muscles.
E. Use large leg and thigh muscles, rather than back
REPORTING UNSAFE CONDITIONS
Workplace practices or danger working practices should be
immediately reported to a supervisor. Employees should
obtain proper instructions when undertaking new tasks or
operating unfamiliar equipment.
ACCIDENT AND INJURY REPORTING AND INVESTIGATION
A supervisor should be notified anytime that an employee
feels ill or notes that a fellow employee or visitor appears
to be ill. If the illness involves a work-incurred injury,
the supervisor will take appropriate action.
All injuries must be immediately reported.
All work-connected injuries and illnesses which require
treatment by a physician will be investigated in order to
determine the causative factors so that practicable measures
to abate the hazard can be installed.
EMPLOYEE PERSONAL CONDUCT
1. Obey safety rules.
2. Use recommended safety and personal protective equipment.
3. Report observed hazards to the supervisor.
4. Report any injury or accident to supervisory personnel
IMMEDIATELY. Failure to report an injury, prior to the
end of the work shift in which the incident occurred,
constitutes grounds for disciplinary action up to and
5. Possession of dangerous objects, such as firearms,
explosives, and illegal knives, is forbidden and may
result in termination.
6. Possession of, and/or being under the influence of,
alcohol and controlled substances, is forbidden and may
result in termination.
7. Adjustment/calibration of any equipment should be
completed only by authorized maintenance personnel.
1. A stepladder should be used when it is necessary to
obtain something beyond arms' reach; items such as
chairs, desks or other furniture must not be used.
2. When using a stepladder or a ladder-type stool, be sure
the spreaders are open and the ladder is placed on level
3. Never stand on the top two steps of the ladder.
4. Always face the front of the ladder going up or coming
5. Adjust the location of the ladder by moving it to the
area to be accessed; avoid reaching out and extending to
6. Always keep one hand free for balance while ascending,
standing on, or descending the ladder.
CUTS AND PUNCTURE PREVENTION
1. Keep fingers away from the point of operation on such
items as staplers, hole punches, and paper cutters.
2. When cleaning up broken glass or other sharp objects, the
pieces should be swept up and not picked up by hand.
Glass should be wrapped in paper and marked as to the
contents before it is discarded into the trash. Glass
splinters can be safely picked up with a damp towel. Use
of a hazard kit and the wearing of protective gloves are
FILE AND STORAGE CABINETS
1. To avoid tipping, be careful not to overload the top
drawer while it is fully extended. Too much weight near
the front of any drawer can cause overbalancing or
2. Before fully extending the drawers on an unfamiliar file
cabinet, test the drawer to assure that there is a
locking/limit device on the cabinet.
3. File drawers should be closed immediately when not in
use. Drawers should be gently closed and handles used;
fingers can get pinched if tops or sides of drawers are
used in moving drawers.
4. All materials should be stored inside cabinets and files;
not on top.
5. Heavy objects, including plants and furniture, should be
kept at floor level and out of walkways.
6. Combustible materials must be kept at least eighteen
inches away from heat-generating appliances. Space
heaters must not be used.
1. All safety signs and markings in the parking areas should
2. Running in the parking area should be avoided and care
must be taken when walking on wet sidewalks or muddy
1. This is a NO SMOKING facility.
2. Fire extinguishers are located throughout the building;
employees should be aware of the location of each fire
3. Every employee must know the procedure for reporting a
fire and participate in drills and training sessions.
4. Each employee must know the location of the emergency
exit nearest to his/her primary work station and the
location of an alternate emergency exit if the primary
exit is blocked.
5. Access to fire equipment must not be blocked at any time.
6. Fire hazards and discharged extinguishers must be
immediately reported to a supervisor.
OFFICE EQUIPMENT AND MACHINES
1. Employees should not use any damaged or inoperative
equipment; only trained repair personnel will perform
2. Hands, hair, and clothing must be kept away from moving
parts or office-machines.
3. Potentially hazardous conditions should be immediately
reported to supervisory personnel. A temporary sign
should be placed to warn others of any danger until
permanent corrective action can be taken.
4. When plugging or unplugging equipment, personnel should
be alert to the dangers of frayed wiring, especially
near the flex point at the plug or where the cord enters
the back of the machine. Exposed wires can provide a
severe shock or cause a fire.
5. Personnel should assure that all equipment is firmly
positioned on a sturdy working surface/table.
6. Coffee or other liquids should not be placed on
electrical equipment or near computer equipment.
7. Electrical appliances should not be placed near water or
in damp locations; cords should be positioned to prevent
8. Slots or openings provided for ventilation of electrical
equipment must be kept clear to prevent overheating.
9. When using a copier, employees should avoid direct
viewing of the document copy lights. The lamps are
bright and, while not harmful, may cause an annoying
afterimage. It is recommended that the platen cover be
10. Personnel should never remove any covers or guards that
are fastened with screws. There are no operator-
serviceable areas within these covers.
11. The power cord must be unplugged from the wall outlet and
service personnel contacted when:
A. The power cord is damaged or frayed.
B. Liquid has been spilled onto the equipment.
C. Unusual noises or odors occur.
D. Equipment has been dropped or damaged.
1. All doors in the facility will have signs. Examples:
Exam room 1, consultation, Private, Not an Exit, Janitors
Closet, Bathroom, etc.
2. Special-use areas of the facility shall be identified by
a sign posted on the door. etc.
3. All exits shall have a lighted EXIT sign over door.
These exit signs shall be visible during a power failure.
4. Areas requiring special conditions for access shall be
posted to preclude access to unauthorized personnel.
Authorized personnel only, Proper attire required as an
Approved By Governing Board